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Serving the Essex Coastal Town of Brightlingsea

Minutes 21.05.15 – Annual General Meeting

Minutes 21.05.15 – Annual General Meeting

BRIGHTLINGSEA TOWN COUNCIL

 

Minutes of the Annual General Meeting held at

The Parish Hall, Victoria Place, Brightlingsea on:

Thursday 21st May 2015 at 7.30 p.m.

 

Present:

Councillors

V Chapman (Mayor)

J Chapman (Deputy Mayor)

A Blanche, I Block, D Dixon, D Ingate,

J Russell, G Steady and K Yallop

 

In attendance:
24 Members of the public.Tracey Pulford –Town Clerk

 

Prayers were led by Rev Anne Howson.

 

The Mayor welcomed everyone to the meeting.  Before the meeting started Councillor V Chapman, the retiring Mayor, spoke about the following:-

 

  • The 75th Anniversary of Operation Dynamo which took place between  27th May – 4 June, was part of the Dunkirk Evacuation and the Mayor asked that we remember those people from Brightlingsea who took their boats  to rescue people and those who had taken  part in commemorations since.
  • This week has been a strange week with lots of work to get through before handing over the chain to the new Mayor, and unfortunately the Town Clerk was unavailable for some of the week as her daughter was rushed into hospital with Appendicitis  – we wish Olivia a speedy recovery.
  • It has been an interesting and enjoyable year as Mayor. I had hoped to get the mayoral chain repaired but there is a waiting list of at least 8-10 weeks, and fortunately I needed to wear the chain quite frequently, so there wasn’t opportunity to be without it for so long.
  • Fundraising has to take a back seat from the Town Council’s business, but I am pleased with the fund-raising that has been done and would like to thank Tracey and Lisa for all their help with this.  My main charity for the year was the Alzheimer’s Society. However, last year I gave a small donation to the Brightlingsea  Brownies for their 100th Birthday celebration, which was part of a National celebration.  I also said I would fund-raise for the Royal British Legion but  the local branch wasn’t sure what it would be doing during  the four years of commemorations for the Great War. Therefore, I asked George Stevens if it would be agreeable with the Legion if I gave Brightlingsea Museum a donation towards their 100th Anniversary commemorations and celebrations of the ANZAC troops being in Brightlingsea and George said that was fine. As an aside, I understand Margaret Stone has purchased a special medal for the Museum at an auction this afternoon.

 

The Mayor then presented Jack Herbert from the Brightlingsea Museum with a cheque for £100.00.

 

The Mayor then presented Jadie Allenby, Jane Diplock, and Megan Bailey from the Alzheimer’s Society with a cheque for £3,112.95, plus cheques totalling £90.00 made payable to the Society.  She said that this amount had been raised through her fundraising events – three Coffee Mornings, a Traditional Afternoon Tea, pen sales, St George’s Day Dinner, donations etc., and thanked everybody who had, in any way, supported these events and who attended other events such as the Civic Service and Fly The Flag for Commonwealth Day.

 

Councillor Dixon, as the longest serving member, said that Councillor Chapman had not had the easiest of Mayoral years, had great success in her fund raising, performed her duties diligently and conscientiously and her civic duties with dignity and honour.  He then thanked her for being our Mayor during 2014-2015.

 

Councillor Chapman thanked Councillor Dixon for his kind words.

 

  1. ELECTION OF TOWN MAYOR FOR 2015-2016:

 

Councillor Jayne Chapman was proposed by Councillor Yallop. Seconded by Councillor Russell.

 

As there were no further nominations Councillor Jayne Chapman was duly elected as Town Mayor.

 

  1. INSTALLATION OF TOWN MAYOR – DECLARATION OF ACCEPTANCE OF OFFICER:

 

Councillor Jayne Chapman read and signed the Declaration of Office as Town Mayor; the Town Clerk countersigned the Declaration.

 

  1. APPOINTMENT OF DEPUTY MAYOR FOR 2015-2016:

 

There was one nomination for Deputy Mayor as follows:

 

Councillor Yallop, proposed by Councillor Block, seconded by Councillor Steady.

 

Councillor Yallop was declared as Deputy Mayor.

 

  1. APOLOGIES FOR ABSENCE: Councillor Mick Barry.

 

  1. TO APPROVE THE MINUTES OF THE MEETING HELD ON 16TH APRIL 2015 AND CONFIRM AS A CORRECT RECORD:

 

The Minutes were accepted as a true record.

 

  1. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

 

The Mayor reminded Members to declare interests when necessary.

 

  1. APPOINTMENTS OF COMMITTEES / WORKING PARTY / MEMBER WITH SPECIAL RESPONSIBILITIES / OUTSIDE BODIES:

 

Committees:

Councillor V Chapman proposed that the Finance & Property Committee consists of Councillor Block as Chairman, Councillor J Chapman as Vice Chairman, and members Councillors Blanche, Dixon, Russell, Steady and Yallop. Seconded by Councillor Yallop. Agreed.

 

Councillor Russell proposed that the Staff Committee consists of:
Councillor Jayne Chapman as Chairman, Councillor Vivien Chapman as Vice Chairman, and members Councillors Barry, Blanche, Ingate, Russell and Yallop. Seconded by Councillor Block. Agreed

 

Councillor Blanche proposed that the Planning Committee consists of: Councillor Dixon as Chairman, Councillor Vivien Chapman as Vice Chairman, and members Councillors Block, J Chapman, Ingate, Russell and Steady. Seconded by Councillor Russell. Agreed

 

Members with Special Responsibilities:

Councillor V Chapman proposed the MSRs as follows:

Amenity Areas & Youth – Councillor Barry, Footpaths, Open Spaces & Allotments – Councillor Steady, Harbour Users Group & Town Hard – Councillor Russell, Western Promenade – Councillor V Chapman, Tourism – Councillor Yallop, Transport & Highways – Councillors Blanche and Dixon, Welfare and Services for the Elderly – Councillor J Chapman, Swimming Pool – Councillor Block, Grants – Finance committee, Regeneration – Councillors Ingate and Blanche, Communication – Councillor Yallop.

Seconded by Councillor Block. Agreed

 

Members Appointed as Representatives on Outside Bodies:

Councillor Steady proposed the Members appointed as Representatives on Outside Bodies as follows:

TDALC/EALC – Councillor V Chapman, Colne Smack Preservation Society – Councillor Russell, Health Authorities – Councillor J Chapman, Colne Estuary Partnership – Councillor Dixon, Local Police Liaison – Councillor Blanche, Churchyard Committee – Councillors V Chapman & J Chapman, James Aldous Trust – Councillors Russell and Dixon. Seconded by Councillor Block. Agreed

 

Springmead Trust:

Councillor Steady proposed the Springmead Trust as follows:

Councillors Blanche, Block, J Chapman, V Chapman, Dixon, Ingate, Steady, Russell and Yallop. Seconded by Councillor Dixon. Agreed.

 

  1. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

 

Due to the year end and start of the financial year, it has not been possible to prepare the end of April 2015 Statement. This will be presented at the next Council Meeting.

 

Councillor Yallop then proposed the following cheques which were drawn as follows:

General Account – Cheques No 706126 – 706156 the sum of £59,529.89.

Seconded by Cllr Steady. Agreed.

 

Councillor Steady then mentioned that although a total of £59,000 was being paid out, the cheque for the Sailing Club, Alzheimer’s Society and the Brightlingsea Museum was paid for from the fundraising carried out by Councillor V Chapman during her year as Mayor, the 2 memorial benches are being re-charged, and the cheque for Playquip Leisure – a grant of £10,000 was received towards this play equipment.

 

  1. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON THE 5TH MAY 2015 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:

 

Councillor Block proposed that the Minutes were accepted as a true record, and the following recommendations were agreed:

 

  • The End of Year Accounts including and associated paperwork are agreed and signed off by the Mayor and Town Clerk.

 

Seconded by Cllr J Chapman. Agreed.

 

The Mayor and Town Clerk then signed the End of Year accounts and associated paperwork.

 

  1. COUNTY COUNCILLOR GOGGIN:

 

County Councillor Goggin congratulated Councillor Jayne Chapman on her new mayoral ship and the three Councillors elected to Tendring District Council. He also added his thanks to the retiring Mayor, Councillor V Chapman for all her help during the past year.

 

He then mentioned the following County issues:

  • The pot holes in Manor House Way have now been fixed, however we are now looking at two others. There is also a large pot hole in Richard Avenue, going into Springfields.
  • The 2nd Councillor Surgery held at the Library worked well.
  • Dealing with a resident of Churchill Close regarding overhanging trees.
  • The staff at the Library are now helping residents to report pot holes etc., via the ECC web-site.
  • The School have asked if a 20mph can be looked into, at busy times only. Also they would like barriers installed on the corner of Bateman Road. At the moment I am looking at their suggestions, and sometime in the future will bring this back to council for your approval/non-approval.
  • Home to School Transport – This does not affect one resident of Brightlingsea, apart form those who send their children to the Grammar School or the Girls or Boys High School in Colchester. The original decision to go to consultation was nearly 2 years ago, long before my time as a County Councillor. I have been advised by some parents that there has been no consultation or discussion. A chronology letter is coming out in the press next week, giving the facts on how Essex County Council see it.

 

The Mayor then gave County Councillor Goggin an e-mail from Councillor Barry which had a question about the Home to School Transport. Councillor Goggin said he would respond direct.

 

  1. TO RECEIVE QUESTIONS FROM THE PUBLIC:

 

There were no questions received from members of the public.

 

  1. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 16TH AND 30TH APRIL 2015 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

 

Councillor Dixon proposed that the recommendations in the Minutes of 16th and 30th April 2015 be agreed by Council, together with the planning decisions from TDC. Seconded by Councillor V Chapman. Agreed.

 

  1. PARISH COUNCIL ELECTIONS – INSUFFICIENT NOMINATIONS (LETTER FROM TENDRING DISTRICT COUNCIL DATED 14TH MAY 2015):

 

A copy of the letter received from Tendring District Council had been circulated to all members. After discussion it was agreed to make this an agenda item for the May Council meeting so a full discussion can be held.

 

  1. TO RATIFY THE CHARGES PROPOSED BY THE HARBOUR COMMISSIONERS IN THEIR LETTER DATED 2ND APRIL 2015. COUNCIL ARE GRATEFUL TO THE HARBOUR COMMISSIONERS FOR RECONSIDERING AND SUGGEST THAT AN ADVISORY GROUP IS ESTABLISHED CONSISTING OF 4 BODIES: TOWN COUNCIL, HARBOUR COMMISSIONERS, HARBOUR USERS AND BUSINESSES. IN ADDITION THE COUNCIL RECOMMENDS THAT THE HARBOUR COMMISSIONERS GIVE MORE NOTICE OF PROPOSED FEES IN THE NEXT ROUND OF DISCUSSIONS:

 

Councillor Russell stated that now she is the new MSR for the Hard, she proposed that the Council agrees the charges in the letter of 2nd April and appoint a sub-committee as detailed on the agenda. Seconded by Councillor Yallop. Agreed.

 

  1. BTC SCHEDULE OF MEETINGS – JUNE 2015 – MAY 2016 (COUNCIL AND PLANNING):

 

Members agreed the list of meetings, as already circulated, from June 2015 – May     2016.

 

  1. TO RECEIVE THE TOWN CLERK’S REPORT:

 

There was nothing to report.

 

  1. CLOSE OF MEETING:

 

There being no further business, the meeting closed at 8.05 pm.

 

 

 

Chair ……………………

 

Date 18th June 2015