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Serving the Essex Coastal Town of Brightlingsea

Minutes 20.04.17 – Full Council

Minutes 20.04.17 – Full Council

BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at

The Parish Hall, Victoria Place, Brightlingsea on:

Thursday 20th April 2017 at 7.30 p.m.

Present:

Councillors

K Yallop (Mayor)

I Block (Deputy Mayor)

M Barry, J Chapman, D Dixon, J Howard,

D Ingate, M Judson, J Russell, B Smith and G Steady

In attendance:

T

racey Pulford –Town Clerk

County Councillor Alan Goggin

11 Members of the public

208. APOLOGIES FOR ABSENCE: Councillor V Chapman.

209. TO APPROVE THE MINUTES OF THE MEETING HELD ON 16TH MARCH 2017 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record.

210. MAYORS ANNOUNCEMENTS:

Copy of the Mayor’s Announcements is annexed to the Minutes.

The Mayor mentioned the Civic Service held on the 2nd April. She stated that over 200 people turned up, with representatives from many local organisations. It was a superb service and many good comments have been received. The collection raised £416 which will be split between the Rotary Club and the First Responders.

She reminded members that the public meeting for the Swimming Pool is taking place on Wednesday 26th April at 7.30pm at the Community Centre, and the Hustings meeting for the County Elections on Thursday 27th April at 7.30pm at the Parish Hall.

211. QUESTIONS UNDER SO9(2):

None received.

212. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

The Mayor reminded Members to declare interests when necessary.

213. COUNTY COUNCILLOR GOGGIN:

County Councillor Goggin mentioned the following:-

  • New Street – The first part of the work started on the 3rd April and has now been completed. This involved tidying up, doing the edges and pot holes and has to settle down before the resurfacing can take place. The resurfacing date of 18th May has been given, subject to weather.

  • Approached by many people that the junction of New Street and High Street is in a bad state, and is very dangerous. Went to the engineers yesterday, and this morning someone has been out and put some stuff down, and coming back tomorrow to try and level off. It is almost virtually where pedestrians cross, people in wheelchairs cross etc.

  • Have been liaising with Councillor Dixon regarding bus stops.

  • Been asked the question about whether bus stops can be moved. There is a guide issued by the Department for Regional Development that states bus stops in congestion areas should be no more than 400 metres apart, and they must also have a north/south view.

  • Received several complaints about the Wharf and dust. There are two big mounds of exporting and importing cargo at the moment. One is a pile of wood, the other is scrap metal. Attended the meeting with the Harbour Commissioners 2-3 weeks ago, where I was asked to ask about the licenses they had and whether they were up to date, which I was assured they were. There are two licenses, one is for things that can cause a problem, the other is a lower risk licence, S2 Exception. The wood chippings have a license, and the metal has another license. The Environment Agency advised that they have been visiting the site for at least a year, they carry out a site inspection and then prepare an Environmental Agency report (copy given to the Town Clerk). The last report, 24.3.17, highlighted some problems, which has a deadline of 30th April for these problems to be rectified. He suggested that the Town Council forms a sub-committee to look into this further. He mentioned that the port is being used once every six weeks, however with the new dredging, the value of the pound etc., it is likely to be used every week. All lorries would have to come through the town.

Councillor Ingate stated that he already has an invite to visit the site to see a boat being loaded, and would do so with Councillor Smith.

Councillor Steady asked County Councillor Goggin about the new scheme for Lufkins Farm to the Quarry, where movements will increase form 80 to 112 Monday to Friday, with 40 to 56 on a Saturday. With the potential worry of the inert waste proposal, you have carried out a survey, this is going to affect the number of movements around the town. County Councillor Goggin replied that he was unaware of the Lufkins proposals. He stated that the survey was carried out at the bottom on the hill, and stated that traffic is going to be a problem. 2% of the traffic is lorries of a certain size. He mentioned the increase in traffic, with another bus service in the town. He stated that the road is now a B road so it should receive better treatment for repairs, lights, bollards etc. It will also be the first road in the area to have salt on it. Councillor Steady said that as everything is moving at such a pace, you, at County Hall need to be heavily involved.

Councillor Howard asked County Councillor Goggin for an update about the School Crossing outside the Colne School. County Councillor Goggin replied that the obvious place for a zebra crossing is right outside the school, where the gates are. This has been looked at and is deemed dangerous. Therefore the school are looking into moving their gates further along, and the zebra crossing would also move further along.

Councillor Smith asked County Councillor Goggin why the Minerals and Waste Team at County Hall think it’s a good thing, to bring into an area, stuff for reprocessing, when there is no need in this location for it. Surely the most obvious place for a processing plant is where they arise and where they are needed. He then asked if the Head of Minerals and Waste at County Hall can come and talk to us, and explain why Brightlingsea is such a fantastic place to bring in all this stuff for reprocessing. County Councillor Goggin replied that he would ask.

The Mayor then asked if any members of the public had any questions for County Councillor Goggin.

Richard Price advised members that his friend in Clacton damaged his car on a pot hole, and thought he would claim. He filled in the 24 page document, sent in pictures etc., and ended up with “take us to court”. Have they changed their policy and is this always the case? County Councillor Goggin replied that he did not know the circumstances, however the experience he had known had been the opposite. There were two claims he was involved in, both in New Street, one gentleman fell over and broke his wrist – the claim paid out, the other was from Fieldgate Dock who damaged two tyres and a wheel and he was also paid out.

 

County Councillor Goggin left the meeting at 7.50pm to attend the Council meeting at St Osyth.

214. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending March 2017 (as shown on the attached appendix) were proposed by Councillor Steady as follows:

General Account Cheque No’s 706669 – 706697 in the sum of £51,064.11 for payment.

Bank Balances – All Accounts – in the sum of £182,578.16

Employee payments paid for the month of March were £11,551.74

Seconded by Councillor Dixon. Agreed.

Councillor Yallop stated that cheque number 706692 for The Press Gang was for the Town Guide, however with the advertising it only costs the council £100.00.

Councillor Block asked what the outstanding invoice for £8,118.32 was for. Councillor Steady replied that this was a S106 reclaim from Tendring District Council towards the new extension to the Churchyard.

Councillor J Chapman asked about cheque number 706694 for the insurance for the works vehicles, and whether this covered one or two vans. The clerk replied it covered one van and the tractor/grass cutters.

Councillor Steady brought to members attention that out of the 46 outstanding invoices, £34,896 has been paid today from Tendring District Council, being the S106 monies towards the new playground equipment. This is on top of the already received £30,000 for the Western Promenade. Also £7,000 has been received from TDC, which is the income from the car parks on Oyster Tank Road and the Western Promenade.

Councillor Steady then informed the members that he and the Town Clerk had visited the Clerk and the Chair of the Finance Committee at Wivenhoe Town Council, in connection with loans from the Public Works and Load Board. He stated that they have taken out two such loans, at very reasonable rates, and also talked us through the system for accessing such loans. Relevant information will be taken to the next finance committee meeting for discussion.

215. TO RECEIVE QUESTIONS FROM THE PUBLIC:

These questions are annexed to the Minutes.

216. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 16TH AND 30TH MARCH AND 13TH APRIL 2017 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Dixon proposed that the recommendations in the Minutes of 16th, 30th March and 13th April 2017 be agreed by Council, together with the planning decisions from Tendring District Council. Seconded by Councillor Russell. Agreed.

217. TO RECEIVE REPORTS SUBMITTED FROM COUNCILLORS CONTACT CO-ORDINATORS:

The Mayor read out an e-mail with Councillor V Chapman and sent in, in her absence:-

  • I mentioned to Ian Taylor about cars being ticketed just after 9am on a particular occasion.  He was disappointed to hear that and will tell wardens not to go down there before 11 am.  They should only target commuter car parks earlier.

  • I will be meeting with Harbour Master next week re use of dredged silt on boating lake islands.  It may not be cost effective or practical.

  • I have spoken to Stuart (Lisa’s architect) re problems they are having with Environment Agency. I will hopefully meet with him next week. Any help  or advice we can give, would be gratefully accepted.

Councillor J Chapman – Through the Anzac connection with the Australian Engineers, they have held a fundraising event, and have given the Brightlingsea Junior School £643.11 towards a years swimming lessons.

Councillor Howard – Have received a thank you letter from 4-Youth, as the Council helped with the cost of printing the newsletters. Have spoken to Jonathan Hamlet about the recycling centre in Lower Park Road. He will look into another possible location and also how much it would cost to move the overhead wires.

The Mayor mentioned the item on Councillor V Chapman’s report about the car parking being reduced to £2 a day, and stated that this should be taken to the next finance meeting for discussion. This was agreed.

218. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

There was nothing further to add.

219. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

There was nothing further to add.

220. TO RECEIVE THE TOWN CLERK’S REPORT:

    1. Councillor Yallop declared an interest in this item. Agreed that the 4th Brightlingsea Scout Group holds its Classic Car Show and Fun Day on Lower Park Recreation Ground on Sunday 3rd September 2017 from 10am – 5pm, subject to usual terms and conditions. Also agreed that free parking will be offered on the car park next to the swimming pool, for visitors to the show.

    2. Draft recommendations on the new electoral arrangements for Tendring District Council – Members agreed that they are happy to remain a three member ward.

    3. Councillor Barry declared an interest in this item. Agreed that the Cricket Club can hold a private party for members and guests at the club, with their marquee and live music on Saturday 13th May, from 7.00pm. However the finishing time would be looked into as 11.45pm is too late.

    4. Councillors J Chapman and Russell both declared an interest in this item. Agreed that the Carnival Association can hold a car boot sale on the Western Promenade on Sunday 17th September 2017, if needed.

Councillor Russell mentioned that at the last car boot sale, 8 or so people commented on how much better the ground is on the safe play area, now that the weeds and grass have grown across. There is also less dust and the ground is much flatter.

    1. Councillor Smith declared an interest in this item. Agreed that the Community Association could hold table top sales, with some located outside if the weather permits, on Saturday 20th May, 15th July, 19th August, 16th September and 21st October 2017.

    2. Pre application ESS/09/17/TEN/PRE – Agreed that the comments already received by Councillor Dixon would form part of the Councils response.

221. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:

  • To receive the Staff Minutes from the meeting held on the 11th April 2017 and confirm as a correct record

  • Property Update

Councillor Russell moved, in accordance with the Public Bodies Act 1960, in order to discuss items of a sensitive nature and items which are commercially confidential, the press and public be excluded. This was seconded by Councillor Block. Agreed.

222. TO REVEIVE THE STAFF MINUTES FROM THE MEETING HELD ON THE 11TH APRIL 2017 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record. Agreed. Councillor J Chapman reiterated that anything to do with staff is totally confidential and is protected by Data Protection and FOI.

Councillor Barry spoke about item 102 and stated that to date no official complaint had been received. He then went on to question Councillor Judson on his questioning of certain members of staff in a public office.

A discussion then took place on the question that was asked by a member of the public earlier in the meeting, and whether items could be discussed under Part B in private. A lengthily discussion took place. Councillor Russell then moved next business.

223. PROPERTY UPDATE:

Brightlingsea Leisure Village – The valuation has been carried out by Fox Leisure, who have asked for further information.

Brightlingsea Sailing Club – Contacted the Solicitors regarding clarification on clauses being put in to stop future development. Councillor Steady then read out comments from the Solicitors regarding this, and it was agreed that he would contact Alice Davies direct.

Brightlingsea Play Centre – Agreed that Councillor Jean Howard will now deal with the Playcentre, instead of Councillor Barry.

Lakeside Caravan Park – Agreed to instruct the Solicitors to issue a S146 Notice.

Tracey King – The Mayor mentioned that she had met with Tracey King and she is not looking to give the Council any money towards a project, but is looking to start up a business.

Councillor Barry spoke about the statement made at the end of the last meeting by Councillor Judson. A discussion took place.

224. CLOSE OF MEETING:

There being no further business, the meeting closed at 8.53 p.m.

Chair …………………… Date 18th May 2017