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Serving the Essex Coastal Town of Brightlingsea

Minutes 19.06.14 – Annual General Meeting

Minutes 19.06.14 – Annual General Meeting

BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Annual General Meeting held at

The Parish Hall, Victoria Place, Brightlingsea on:

Thursday 19th June 2014 at 7.30 p.m.

Present:

Councillors

V Chapman (Mayor)

J Chapman (Deputy Mayor)

J Aldridge, I Block, D Dixon, E Edey, A Goggin,

G Mann, J Russell, G Steady  and K Yallop

In attendance:

Tracey Pulford –Town Clerk

Before the meeting started, Prayers were led by Rev. Roger Taylor.  The Mayor then wished Roger and Jenny a very Happy Retirement.

           

016.     APOLOGIES FOR ABSENCE: Councillor Olivier and County Councillor Lord.

017.     TO APPROVE THE MINUTES OF THE MEETING HELD ON 15TH MAY 2014 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record.

018.     MAYOR’S ANNOUNCMENTS:

Copy of the Mayor’s Announcements is annexed to the Minutes.

The Mayor also mentioned the following:

  • Attended an Emergency Plan meeting where Brightlingsea and 4 other Councils were given an emergency pack.
  • Gave an interview to the East Anglian Daily Times about Barclays Closing, but the report in the paper was very brief. More information will be provided by Councillor J Chapman.
  • In conjunction with the PCC, Brightlingsea Town Council are looking for volunteers to help clear the Churchyard on Saturday 12th and Sunday 13th July, 10am-3pm.
  • A meeting has been arranged with Nick Alston, Police and Crime Commissioner for 15th September – all welcome to attend.

019.     QUESTIONS UNDER SO 9(2):

From Councillor Dixon – Due to the lack of some members understanding of the limits and responsibilities of Parish (Town) Councils does the Mayor agree that those members who have not yet to undertake training do so at the earliest available opportunity?

The Mayor replied that she had attended lots of seminars and trainings and always found them interesting and beneficial.  If any members had not attended trainings then she would recommend that they attend as they would find them very useful.  Although this was not a question for debate, Councillor Dixon did answer a question, then  Councillor Russell moved next business.  Seconded by Councillor Block.

020.     DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

The Mayor reminded Members to declare interests when necessary.

021.     TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

Councillor Yallop reported that unfortunately the April and May statements are not available for this meeting and will be presented at the July Council Meeting.

Councillor Yallop then proposed the following cheques which were drawn as follows:

General Account – Cheques Nos 705865 – 705893 the sum of £32,438.58.

Seconded by Cllr Steady.  Agreed.

Members asked questions about various cheques, to which answers were given.

022.     TO RECEIVE QUESTIONS FROM THE PUBLIC:

These questions are annexed to the Minutes.

023.     COUNTY COUNCILLOR LORD:

County Councillor Lord was absent from the meeting but  had given the  following written report, which the Mayor read out:

“The main local issue currently is the question of subsidised rural transport.  The route from Brightlingsea to Manningtree is under scrutiny. It appears to be well used in number terms, I am told people like to go to Manningtree Market.
I have asked all the other parishes that I have spoken to , to give support, and respond to the consultation process, even if they are not affected; purely because there are wider concerns for the whole of the area, in relation to rural connectivity. I am sure that you will be aware of this issue already.

The second matter I could have talked about was the monies relating to Section 106 agreements, discussed at the locality committee, but Cllr Goggin is far better able to brief you on. this topic.”

Councillor Aldridge replied that the service 85 takes you from Brightlingsea to Manningtree, but there is no return journey until the next week.
024.     TO RECEIVE THE MINUTES FROM THE MEETINGS HELD ON THE 20TH FEBRUARY AND 15TH AND 29TH MAY AND 12TH JUNE 2014 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Dixon proposed that the recommendations in the Minutes of the 15th and 29th May and 12th June 2014 be agreed by Council, together with the planning decisions from TDC.   Agreed.

025.     TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL   RESPONSIBILITIES:

Further to the written reports:-

Councillor Mann briefed members that an article in the paper stated that Tendring District Council has found another £600,000 for the Walton Swimming Pool, where Brightlingsea only managed to have £7-8,000 spent on it.  A discussion took place.  Councillor Yallop stated that she has received a number of complaints about the condition of the water at the pool.  After discussion it was agreed that the Council writes  to TDC to ask for the facts and figures of the pool, and also how much has been spent on Dovercourt Pool so we can compare figures.

Councillor Steady asked Councillor Block about the money sitting in the pool fund which originally was for the paddling pool, but was switched over to the pool.  He asked if we can we look at the Western Promenade as a whole, we have already talked about siting extra beach huts, and could be siting on a potential £150,000.  Councillor V Chapman said that she has been working with Ian Taylor and asked for members to bear with them until the plans come to fruition.

Councillor Goggin – Thanks to all who turned up to the Regatta and Boat Show, and the Blessing of the Seas Ceremony.  He mentioned that in the background a resident of Brightlingsea has asked NEEP how many parking tickets were issued over the weekend.  This resident would also like to know how much money the Council has spent on parking etc for the visiting Mayors.  After discussion it was noted that Brightlingsea Town Council did not pay any expenses for Town, District or Visiting Councillors or Mayors.

The meeting  took a break to hear a report from Sgt Tattersall.  He reported that as of a few days ago he has been moved to  Clacton for a summer attachment.  He should return to Brightlingsea on the 24th August.  The next step of changes to the Essex Police is on the 1st September – but he has no idea what these changes are.  Essex Police have however signed a 10 year lease on the Brightlingsea Fire Station.  He stated that he has enjoyed working in Brightlingsea, and his aim was to remove as many people from the town as possible.  He also stated that there will be very little, if any, police coverage in the Brightlingsea area.  The crime rates and anti social behaviour rates are down from  2013.

 

Councillor J Chapman asked if the crime rate had gone up since the street lights were switched off.  Sgt Tattersall replied no, its harder to see.

The Mayor thanked Sgt Tattersall for attending the meeting and said how sorry she was that he was leaving, as he had built up a rapport with everyone in the town, and she look forward to welcoming him back in August.  She proposed that a letter be sent to the Chief Constable, the Police Commissioner and Cat Barry.  Agreed.

Councillor Goggin – Since the Hard Shelter has been repainted, graffiti and cigarette burns have appeared.

Councillor J Chapman – Essex Sight are vising Brightlingsea on the 22nd July. They are putting their mobile van outside Boots, in the layby.

The funding for Meals on Wheels has been cut.  Brightlingsea only has 3 clients, most use the service from Wivenhoe.

Barclays Bank wants to keep a personal banker in the town 2 days a week.  The Area Manager is meeting with myself, the Mayor, the Town Clerk and the Chairman of the Business Association on the 1st July.  The Business Manager of Lloyds Bank has been in contact, and we are holding a meeting with all interested businesses on the 2nd July.  Barclay Personal accounts will be able to use the Post Office but they will not deal with business accounts.  Charities can change accounts over the phone.

Councillor V Chapman reported that the insurance company have paid out for the playground equipment on the Promenade.  She also reported that the skate park is not yet complete, but has been used and vandalised even though the equipment has been fenced off.

026.     TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

There was nothing further to add.

027.     TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

Councillor Steady mentioned the proposed meeting with Nick Alston, and that the Mayor was holding it as a public meeting.  Councillor Steady thought it would be better to hold a closed meeting so issues could be gone over.  The Mayor replied Mr Alston is happy to come to a public meeting and this would be more beneficial.

Councillor Steady spoke about the Rural Projects Committee who are looking into energy purchases.  Five areas have been highlighted in Tendring, one area affected by flooding is on Tenpenny Hill.

Councillor Goggin spoke about the Tendring Locality Board and that there is an issue with the S106 monies.  This money should be spent in Brightlingsea, but it is sitting in Essex County Council somewhere, but cannot be spent until the building work is complete.

028.     TO RECEIVE THE TOWN CLERK’S REPORT:

2.1 Tendring District Council Planning Committee Site Visits – Agreed that Councillor Edey would attend the site visit on Tuesday 24th June at 32 Church Road and Councillor Steady would attending the planning meeting in the evening.

2.2 Agreed that Pukka Races Ltd can hold a  10k and 4k fun run along Brightlingsea Railway Walk/Beach on 5th October starting at 11am and finishing at approximately 13.00pm.

2.3 Agreed that the Brightlingsea Free Music Festival can hire the councils marquee for this years festival – 1st to 3rd August 2014.

2.4  Agreed the Brightlingsea Rugby Club can hold its ‘touch rugby’ session on Hurst Green from 11am until around 1pmon Saturday 28th June 2014.

2.2  Brightlingsea Town Council have no problems with the Brightlingsea Music Festivals temporary  Road closure taking place on 1st, 2nd and 3rd August – Mill Street from High Street junction to Hurst Green junction and Hurst Green from Link Road junction to Mill Street junction.

 

029.    MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:

(A) PROPERTY UPDATE