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Serving the Essex Coastal Town of Brightlingsea

Minutes 15.12.16 – Full Council

Minutes 15.12.16 – Full Council

BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at

The Parish Hall, Victoria Place, Brightlingsea on:

Thursday 15th December 2016 7.30 p.m.

Present:

Councillors

K Yallop (Mayor)

M Barry, V Chapman, D Dixon, J Howard,

M Judson, J Russell, B Smith and G Steady

In attendance:

Tracey Pulford –Town Clerk

County Councillor Alan Goggin

6 Members of the Public

141. APOLOGIES FOR ABSENCE: Councillor Block, J Chapman and Ingate.

142. TO APPROVE THE MINUTES OF THE MEETING HELD ON 17TH NOVEMBER 2016 AND CONFIRM AS A CORRECT RECORD:

Councillor Smith stated that item 129 on page 40 under bus monitoring, where it read ‘the County issues licenses, and if the monitoring information had been received …’, it should read that ‘the traffic commissioner issues PSV licenses, not Essex County Council’.

The Minutes were then accepted as a true record with the above amendment.

143. MAYORS ANNOUNCEMENTS:

Copy of the Mayor’s Announcements is annexed to the Minutes.

The Mayor mentioned the sad loss of Carole Godden, who died last week, and sends the Councils condolences to her husband Peter.

144. QUESTIONS UNDER SO9(2):

None received.

145. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

The Mayor reminded Members to declare interests when necessary.

146. COUNTY COUNCILLOR GOGGIN:

County Councillor Goggin wished everyone a Merry Christmas.  He congratulated the Town Council for its involvement with the Late Night Shopping event on the 2nd December.  He then mentioned the following:-

Thanked Councillor Judson for coming along to his Clinic on the 22nd November.

Approached by residents of Upper Park Road about the condition of the pavements.

Had discussions with Councillor Howard regarding a Zebra Crossing at the Colne  Community School.

New Street – A local resident fell over in New Street whilst the resurfacing works was taking place, the accident has been reported and claim is going through.  The person broke her collar bone and only came out of hospital two weeks before.

Moverons Lane has more pot holes, which are worse than before.

Have asked the Rangers to clean the bollards between Thorrington and Brightlingsea.

Councillor V Chapman stated that the bollards are dangerous and an accident waiting to happen.  She stated that they serve no purpose except a danger.  County Councillor Goggin stated that they are also crossing points and do provide an island in the middle of the road.  Councillor Russell stated that when the bollards are cleaned they need to be turned to reflect the light.  Councillor Judson mentioned that these bollards also stop accidents, with people overtaking dangerously.  The Mayor said that if these bollards are not working, something needs to be done.  County Councillor Goggin suggested that a member of Essex County Council traffic team comes out and talks to members.  This was agreed.

The YMCA have been successful in applying for a £20,000 grant from the Community Initiatives Fund.

Water on Church Hill – there is some discussion taking place between Mr Bell of Brightlingsea Hall and Affinity Water.  The issue of frost etc. has been flagged up with Essex County Council – the answer received was that if there is any change of frost, as we are on Route 1, the road will be gritted.

A claim has been submitted to Essex County Council as a car was flooded, and subsequently written off, down at the Hard during high tide.  The owner claims that there should be a sign advising of flooding.

Hedingham Buses – Regarding the two buses which recently broke down, they appear not to have a spare bus or driver.  However, following receipt of an e-mail from them, they now have a spare bus and driver to use in such circumstances.

Councillor V Chapman stated that she had asked a bus driver why the route had changed, only to be told that it was what the people of Brightlingsea wanted.  Councillor Russell stated that she had seen a bus come from the High Street, go round the War memorial and stop at the shelter opposite Tesco’s, then carry on the route down Station Road, however on Saturday the bus did not do the loop.  Councillor Smith added that he had been stranded in Colchester for over an hour, waiting for the bus, and since the route has changed a resident is now standing in long grass at Hurst Green whilst waiting for the bus.  He stated that someone needs to check the stops.  Councillor Smith also mentioned that he was still waiting for the monitoring information under the PSV license.  He said that he has now contacted Bernard Jenkin and that his office will be obtaining the necessary information.

The Mayor then asked County Councillor Goggin a question from Councillor Ingate:- “Since the meeting with Hedingham in September, why are they still using the bus stop outside the Brewers, when they promised to stop using it?  An e-mail you circulated on 14/12/16 from Hedingham states: Additionally, we are seriously considering your suggestion to suspend the Brewers Arms stop!”  Why has it taken until now for them to only now consider to suspend this stop?”

County Councillor Goggin replied that Councillor Dixon was at the meeting in September, and they never discussed the Brewers stop not being used, the 4 minutes wait at Tesco’s was an attempt to solve the current problem.  There are around 24 buses a day, some are doing the loop, others are not.  A discussion took place.  Councillor Smith then suggested that Adrian Summons of Essex County Council comes down to talk to Councillors, as he seems to be the bus man, and as Essex County Council are the transport authority and they have a bus strategy, things are not working here in Brightlingsea.  County Councillor Goggin replied that he would ask Mr Summons or someone appropriate to attend a meeting.  He also added that he had asked Shawn Daw of Hedinghams for the performance figures and he has promised to provide a set.

Councillor V Chapman mentioned pot holes in Duke Street.  Councillor Barry mentioned the road re-surfacing in New Street and asked if there was any news on what is going on down that road.  He stated that there is a rough surface at the top, the street is half finished, there was a big pot hole 1/2 way down.  He said that the resurfacing should have been finished before Christmas, and it is totally unacceptable to leave a road in this condition.  The resurfacing was delayed over 18 months, and now is worse than ever. County Councillor Goggin replied that he would check the status of the work.

The Mayor then asked if any member of the public had any questions for County Councillor Goggin.  Richard Price asked:-  “The Police Special Constable, in the Gazette we keep having different articles saying that Tiptree have to pay £2,000, I wonder if you can find out what the decision is going to be about the special constable, and how it is going to actually work.  The Police commissioner said we want 700, Tiptree said they were looking into it but they want to charge them £2,000.  We are going to have a safe space somewhere in Tendring, whatever that may mean.  If you can find out and keep us updated on what is going on.”

County Councillor Goggin left the meeting at 7.58pm to attend the Council meeting at St Osyth.

147. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending November 2016 (as shown on the attached appendix) were proposed by Councillor Russell as follows:

General Account Cheque No’s 706597 – 706606 in the sum of £2,908.67 for payment.

Bank Balances – All Accounts – in the sum of £184,034.68

Employee payments paid for the month of November were £11,016.64

Seconded by Councillor Judson, in Councillor Ingate’s absence. Agreed.

148. TO RECEIVE QUESTIONS FROM THE PUBLIC:

There were no questions from the public, however Richard Price wished everyone a Happy Christmas, and passed on his thanks to the staff for all their hard work.

148. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 24th  NOVEMBER and 8TH DECEMBER 2016 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Dixon proposed that the recommendations in the Minutes of 24th November and 8th December 2016 be agreed by Council, together with the planning decisions from Tendring District Council.  Councillor V Chapman seconded the minutes of the 24th November, and Councillor Howard seconded the minutes of 8th December.  The minutes were then Agreed.

149. RUGBY CLUB:

Councillor Barry briefed members on the history of the Rugby Club, and gave an overview  of the Western Promenade area the Rugby Club wish to use to train on.  He stated that the quality of the 200 tones of topsoil put on the grass area was not the quality the council were led to believe it was, and the area was now a mess.  He mentioned that the Groundsmen were now looking to level the area.  He stated that the Rugby Club had made representation to the Council to access the land for training.  Funding for the resurfacing of this area is important, and stated that 106 monies, budget money and support from the Rugby Football Union could all be implemented.  He suggested that the proposal to enter into an agreement with the Rugby Club and how they would use the area at the Western Promenade  should be looked at.  Councillor V Chapman said that it should be for the Rugby Club and others, if others come forward to also use the land.  She stated that rules need to be drawn up for when they could use the area, and if unsuitable, Terry’s decision would be final.  It is an open space for use by everyone.  A discussion took place.

Councillor V Chapman proposed that, in principle, the Council allows the Rugby Club to use the Grass Area of the Western Promenade, however meetings are held, rules and regulations are drawn up, and other areas of the town are also looked at.  This was seconded by Councillor Russell.  A vote was taken: For – 7, Against – 2.  Agreed.

150. ELECTRORAL REVIEW OF TENDRING DISTRICT COUNCIL: WARDING ARRANGMENTS:

A copy of the letter from The Local Government Boundary Commission dated 25.10.16 had been circulated to all members.

A discussion took place.  Councillor Dixon then proposed that Brightlingsea stays as one ward with three members.  Seconded by Councillor Judson.

Then Councillor Smith proposed a amendment as follows:- A three member single ward but if the Electoral Commission is minded not to accept this, fall back to three wards with one member in each ward.  Seconded by Councillor Barry.

The amendment was put to a vote and was duly carried as follows: in favour 5, against 4.

This then became the substantive motion, which was put to the vote and unanimously carried.

151. TO RECEIVE REPORTS SUBMITTED FROM COUNCILLORS CONTACT CO-ORDINATORS:

Councillor Barry – Swimming Pool – Had a meeting this week with ASA.  They have provided a comprehensive positive report, which will be circulated in due course.  If we can come up with a survival plan, grants are available from Sport England and others.  We need to work on all aspects of the pool.  A meeting with TDC is due to be held in January.

Councillor Dixon – received a query from a local resident about the lack of a bus stop in Spring Chase.  The bus drops off on one side, but on the other side where the bus used to pick up to go to Colchester, drivers are now not prepared to stop and pick up passengers.  We must put pressure on Essex County Council to rectify this.  Councillor Smith stated that to remove a bus stop requires a formal application.  If there has not been a formal application, they have to reinstate the stop.  Councillor Dixon said he would look into this.

152. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

Nothing further to report.

153. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

Councillor Barry asked Councillor Steady about the presentation of ‘growing the beach economy’ and asked how closing the Brightlingsea Open Air Swimming Pool fits in with the beach economy.  Councillor Steady replied that he is Chairman of the Corporate Management Committee and a presentation was held on Monday with Councillor Nick Turner and Mike Carran.  The beach economy was spoken about including the initiatives which they have carried out in the past, i.e. Clacton Air Show etc., they talked about the beach maintenance at Holland on Sea and Brightlingsea was mentioned.  They are working on the three year plan – the basis of which is a weekly brainstorming session, if a good idea comes along funding would be found for it.  In Brightlingsea’s case they are on scheme number 54 for the paddling pool.  Councillor V Chapman then read out an e-mail which she had received from Mike Carran concerning the 3 year plan.  Councillor Barry then brought to Councils attention that Tendring District Council have spent a fortune on Walton Swimming Pool due to the legionnaires problem, and it seems as if they have unlimited funds to address other areas but Brightlingsea.

154. TO RECEIVE THE TOWN CLERK’S REPORT:

The Town Clerk mentioned that back in February the council agreed that the road names for the new Robinson Road development should be: Brian House Court and also Wilfreds Way Members also suggested the names of Sycamore, Middleton and Stephens.  The daughter of Dr Stephens has contacted the office to ask if ‘St Stephens Drive’ can be re-named to just ‘Stephens Drive’.  Members agreed that the Clerk contacts Tendring District Council to find out if it is possible to change the name from ‘St Stephens Drive’ to ‘Stephens Drive’.

155.     CLOSE OF MEETING:

There being no further business, the meeting closed at 8.43 p.m.

The Mayor wished Councillors and members of the public a very Happy Christmas and invited them all to stay for a drink and nibbles.

Chair ……………………

Date 19th January 2017