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Serving the Essex Coastal Town of Brightlingsea

Minutes 15.09.16 – Full Council

Minutes 15.09.16 – Full Council

BRIGHTLINGSEA TOWN COUNCIL

 

Minutes of the Council Meeting held at

The Parish Hall, Victoria Place, Brightlingsea on:

Thursday 15th September 2016 7.30 p.m.

 

Present:

Councillors

K Yallop (Mayor)

I Block (Deputy Mayor)

M Barry, J Chapman, V Chapman, D Dixon,

M Judson, D Ingate, J Russell, B Smith and G Steady

 

In attendance:
County Councillor Alan GogginTracey Pulford –Town Clerk

9 Members of the Public

 

 

Before the meeting started the Mayor asked all members to ensure their mobile phones were switched off.

 

  1. APOLOGIES FOR ABSENCE: Councillor Howard.

 

  1. TO APPROVE THE MINUTES OF THE MEETING HELD ON 18TH AUGUST 2016 AND CONFIRM AS A CORRECT RECORD:

 

The Minutes were accepted as a true record.

 

  1. MAYORS ANNOUNCEMENTS:

 

Copy of the Mayor’s Announcements is annexed to the Minutes.

 

The Mayor congratulated the Classic Car Show for its event. She said that around 3,000 people attended, with a lot of people coming from outside Brightlingsea. The Mayor also mentioned the Jog Walk Run, which was put on by the Rotary Club. Around 110 people took part, and hopefully next year the event will attract more people.

 

  1. QUESTIONS UNDER SO9(2):

 

None received.

 

  1. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

 

The Mayor reminded Members to declare interests when necessary.

 

  1. COUNTY COUNCILLOR GOGGIN:

 

County Councillor reported on the following:-

 

  • Gave thanks to both Councillor Dixon and Tracey Pulford for all the help and support he has received over the bus fiasco.
  • White lining at Gandergoose Green have been repainted.
  • The Councillor for Wivenhoe is advising that she would like a zebra crossing at the Colne Community School. After the speed survey was carried out, it is now in validation. This should come up at the next Local Highways Panel Meeting on 20th October at Weeley.
  • Had a meeting with the Police and Crime Commissioner. Gave him a copy of the front page of the Chronicle, together with all the comments – which he took on board. He pointed me towards the Police and Crime Commissioner Web-site, where there is a consultation on ‘Have your say on the new Police and Crime Plan for Essex’ The engagement process will end on the 7th October 2016. He wants to hear from all local residents on any thoughts that they have.
  • Safety works to be carried out in October to Richard Avenue and High Street. This area has been identified as a ‘non safe area’ and work is to be carried out under the ‘casualty reduction scheme’. Essex County Council have identified that the area is relatively busy with various motoring types. They stated that the carriageway is very wide from the town centre and through High Street, there is very little dropped crossing provision, it was also observed that elderly pedestrians and those with limited mobility have few crossing points as there are few and badly sighted dropped kerbing. Visibility can be obscured west bound by parked vehicles. Accident spot identified. Works to include a build out of the kerb line 2m on the east and west of the New Street junction, burn off the centre and give way lines and provide new give way lines, new dropped crossing points and complete this with tactile paving.
  • Hedingham buses – A meeting is being arranged with Gavin Hunter, who is the Managing Director of Go East Anglia, and his team, with myself, Councillor Dixon, Town Clerk, Councillor Block (as Councillor Yallop is unable to make this date), and a representative from both Alresford and Thorrington for Tuesday 27th Time and venue still to be decided. They are fully aware of the problems we are having, and I have sent through 22 e-mails of complaint, which I have received. I directed Mr Hunter to ‘Spotted Brightlingsea’ as many comments/complaints are on there.
  • The 87A early bus which was due to be cancelled, after much lobbying, is now being reinstated, but the time is slightly earlier at 0547, which will help those people catching the train in Wivenhoe at 0626. They have put in an application to the Department for Transport, to change the time to 0547. These applications normally take 40-50 days but I am told this application will be done super quick.
  • There was a sink hole in New Street, which was dealt with quickly by Essex County Council. The system works but not always to everybody’s satisfaction.

 

The Mayor then asked if there were any questions from the public for County Councillor Goggin.

 

Richard Price asked a question on the buses. Years ago when we had complaints they used to go to the bus company, however when there was trouble with the Central American Driver, Janet Aldridge and Bernard Jenkin went to see part of the bus company in Chelmsford, however if it was a route problem it went to Yorkshire. Has the government changed this system completely?

 

County Councillor Goggin replied that he does not fully understand the system, however he has a very good connection at Essex County Council who deals with buses. He said that his understanding of it is the same and the application now has got to go to the Department of Transport, which is not around here.

 

Councillors then asked the following questions:

Councillor V Chapman – The junction at Gandergoose Green – it is very difficult to see either down Colne Road or up Lower Park Road, due to foliage in the garden there. Councillor Yallop mentioned that the area had received full planning permission before being installed. Councillor Goggin replied that this was not in his remit.

 

Also received lots of complaints about the buses. The junction nearby Tesco’s, is that going to be incorporated into part of the plans to make an improvement? County Councillor Goggin replied that this was not part of the safety scheme, that was only for Richard Avenue/High Street. If you would like this looked at it should be taken to the next Local Highway Panel Meeting via your representative. If it is a safety issue, it will be brought forward.

 

Buses – Is there any chance that one bus an hour could miss out Wivenhoe, as many people on the bus want to go direct to Colchester. County Councillor Goggin replied that Councillor Block could bring this up at the meeting, however when the tender went out for the 87 route there was only one company came forward.

 

Councillor Steady – Is there any chance of us having your information before the meeting, in a report. County Councillor Goggin replied that no Essex County Councillor has provided a report in the past, and he would not be doing so either.

 

The meeting you had with the Police and Crime Commissioner – do you hold him to the things he put in his manifesto, i.e. more PCSO’s on the beat. County Councillor Goggin replied yes, and stated that he believed there were 140 PCSO’s in training at the moment.

 

The meeting due to be held about the Buses – are we going in with a shopping list, i.e. bus stops? Since the route has changed some bus stops are not being used, or are now coming back into use and vice versa. The development by Astralux allegedly paid £10,000 to install a bus stop, but that stop has never been used until now. How many others are there in Essex which are a total waste of money. County Councillor Goggin replied that this could be brought up at the meeting.

 

Councillor Smith stated that County Councillor Goggin had promised some monitoring information, which he had not yet received. County Councillor Goggin said that he had not received it yet. Councillor Smith also mentioned the distance of the 87 route, and it takes 45 minutes to get to the centre of Colchester. He agrees that if two buses are running an hour, one bus could go round the houses, and the other is an express bus from the centre of Brightlingsea to the centre of Colchester in the quickest time as possible. County Councillor Goggin replied that if this is what the Council would like, it should be brought up at the meeting. He stated that there is only one bus that goes to Wivenhoe Station, and there is no bus service back into town.

 

Councillor Dixon mentioned that it would be nice we could get a route that went each way alternatively so it could service which ever side of the town you lived. As to the bus stop in Victoria Place, you don’t need two, the one with the shelter is perfectly adequate. You can drive round the War Memorial, this has been done before, and is no need to use the stop outside the Brewers.

 

Councillor Judson supported Councillor Smith and stated that very few people get on the Hedingham bus at Wivenhoe, so they could cut that corner off.

 

County Councillor Goggin left the meeting at 7.56pm to attend the Council Meeting at St Osyth.

 

  1. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

 

The Payments and Accounts for the period ending August 2016 (as shown on the attached appendix) were proposed by Councillor Smith as follows:

 

General Account Cheque No’s 706544 – 706561 in the sum of £13,203.50 for payment

Bank Balances – All Accounts – in the sum of £165,665.33

Employee payments paid for the month of August were £11,118.85

 

Seconded by Councillor Russell. Agreed.

 

Councillor Steady asked the Town Clerk if she had looked at the Anzac Budget. She replied no, but would look at this tomorrow.

 

  1. TO RECEIVE THE MINUTES OF THE FINANCE MEETING HELD ON 8TH SEPTEMBER 2016 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:

 

Councillor Steady proposed that the Minutes were accepted as a true record, and the following recommendations were agreed:

 

  • An Income and Expenditure Budget would be prepared every month, which

included actual figures and not the accrual figures.

  • The Invoice covering the Section 106 Monies for projects on the Western

Promenade and the Bayard Recreation Ground is submitted to Tendring District Council for payment.

  • All those who receive a Standing Annual Grant from the council would be asked to submit a copy of their financial statements, as they are not provided on an annual basis.
  • The Discretionary Grants would be advertised asap.
  • The grant figures would be looked at, at the budget setting meetings.
  • Fenn Wright would be asked to carry out a review of Council assets, together with a fee proposal for that job.
  • A review of all contracts and assets that the council owns would be carried out
  • Suggestions were submitted, and final figures will be agreed after discussions with the Sailing Club.
  • As there is no budget for the Security Firm, this proposal could not go any further at the moment.
  • The Grounds Manager would approach the Bowls Club to discuss the proposal further, and contact TDC to find out if planning permission was needed.
  • The Council would write to the Community Centre advising that the Town Council have never been against them holding table top sales, however any outside events should be first agreed by the Town Council. Also to advise that the Town Council is keen to carry on a good relationship with the Centre and that regular meetings are held between them both.
  • There is no change, at the moment, in the Special Expenses Function for 2017/2018.
  • EALC, Councils Internal Auditor and other local Councils would be contacted to find out if they use with internet banking and what security arrangements they have in place.
  • Lloyds would be contacted to find out what type of accounts they could offer.
  • £2,000 is allocated from Councillor Barry’s £10,000 budget to Councillor Howard for Youth projects.
  • The possibility of an Officer attending Planning Meetings would be taken to the next Staff Meeting.
  • The Swimming Pool is made an agenda item at the October finance meeting.

 

 

 

 

 

  1. TO RECEIVE QUESTIONS FROM THE PUBLIC:

 

There were no questions from the public.

 

  1. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 18TH AUGUST AND 1ST SEPTEMBER 2016 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

 

Councillor Dixon proposed that the recommendations in the Minutes of 18th August and 1st September 2016 be agreed by Council, together with the planning decisions from Tendring District Council. Seconded by Councillor V Chapman. Agreed.

 

  1. TO RECEIVE REPORTS SUBMITTED FROM COUNCILLORS CONTACT CO-ORDINATOR’S:

 

Councillor V Chapman

  • A couple of trees in the Millennium Garden were vandalised over the weekend.
  • Toilet Cleaning – have heard that Tendring District Council are taking back the cleaning of the toilets in house. This is going to take effect from the 26th There will be changes and these will be explained once they have happened.
  • Tendring District Council were pleased with the works carried out by the beach rake. They were however unable to clear the Prom Path, so are sending someone out next Monday to clear. Have asked the beach cleaner about this path, but he is unable to clear it as it as he does not have time, it is too hot, and there has been too much litter to clear up.
  • Still trying to arrange the official opening of the zip-wire.

 

Asked Councillor Barry if he had an update on the grass area and the stones. Councillor Barry replied no. She also asked if he had managed to get someone down to look at the BMX humps. Councillor Barry replied yes he was looking into this, and if she had asked prior to the meeting he would have had an update. Councillor V Chapman asked if an update could be given for the October meeting.

 

The Mayor mentioned the beach rake, which she and Councillor J Chapman went down to watch. It is a “trial” at the moment.

 

Councillor Block – There have been some moans that the pool is now closed. The fact that the weather is hot this week is unfortunate. Tendring District Council do not have the staff to extend the open period. Went down there on Sunday when it was hot, and there was only 5 people in pool. Councillor V Chapman asked if there was a break-in at the Pool. Councillor Block replied yes, but nothing was taken. They did no damage, and got in over the fence. The Police turned up within 20 minutes.

 

Councillor Dixon asked members what they would like to do about the possible parking restrictions in Ladysmith Avenue from the Solicitors Office through to the junction with Eastern Road? He stated that we are receiving complaints that people are parking dangerously. Councillor Russell replied that something should be done to stop parking on both sides of that bit of Ladysmith Avenue, as if something is coming from Victoria Place up to Ladysmith Avenue, cars coming down Ladysmith Avenue are faced with vehicles on their side of the road. It is dangerous, and cars are parking all the way along. Councillor J Chapman agreed with Councillor Russell and stated that people are parking on the corners. Councillor Dixon mentioned that the school restrictions are on the other side of the road in Ladysmith Avenue, and can see no reason why the restriction cannot go from Ladysmith Avenue up to the gates of the Solicitors back entrance, and suggested single yellow lines, with no waiting. The Mayor suggested that Councillor Dixon takes this suggestion to the Highways Panel/Parking Partnership. Agreed.

 

Councillor Dixon then mentioned the possibility of making Mill Street a ‘quite lane’. This has gone too far down the road to include it in the HGV issue, therefore we could pursue it at a later date. Councillor Russell also suggested that a sign is installed at both ends of the road stating not suitable for heavy vehicles.

 

Station Road – The suggestion has been to make the filter road / slip road one way. Councillor V Chapman also mentioned that the plants in Gander Goose Green make it difficult for vehicles to see when accessing this slip road. It was agreed that this would be taken to the Highways panel for consideration.

 

Councillor Steady asked about the possibility of having double yellow lines around the Hard Shelter? When people use the shelter cars park in front blocking the view. It was agreed that this would be looked into.

 

The Mayor then read out a letter she had sent to the Prime Minister regarding the lack of police in the town.

 

  1. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

 

Councillor V Chapman mentioned that she had attended a Resilience meeting with Councillors Howard and Judson. Prior to that meeting, a meeting was held to update the Emergency Plan. There is still a lot of work that needs carrying out. At the meeting the Met Office reported that this year would see a severe winter.

 

  1. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

 

There was nothing further to report.

 

  1. TO RECEIVE THE TOWN CLERK’S REPORT:

 

2.1 Appointment of Trustee to the Charity of James Aldous for a Public Museum – agreed that Councillor Yallop would be appointed as a Trustee, until 23rd April 2017.

2.2 Agreed the North Essex Caravan Club can hold its 2017 Rally on Lower Park Playing Fields from 28th April to 1st May 2017. Usual terms and conditions apply.

 

  1. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
  • Property Update

 

  1. PROPERTY UPDATE:

 

Lakeside Caravan Park have asked if Paula Hardy can be added to the lease. A discussion took place and it was agreed that advice would be sought from the Councils Solicitors to see if this is legal to do so, to add part way through the current lease.

 

Brightlingsea Leisure village – An e-mail has been received from the Secretary of the Haven Residents Association based in Dovercourt asking for information on Hammerton Leisure Ltd, and the problems encountered with the Town Council during 2009. After discussion it was agreed that under Data Protection, any information we hold is confidential and unfortunately we are not allowed to release it.

 

Councillor J Chapman mentioned that following the meeting with Ian Davidson, Tom Gardener who is the Head of Regeneration, had asked to meet with her to discuss “all things Brightlingsea”, and she was meeting with him tomorrow. A discussion took place on the meeting which had been held with Ian Davidson. Councillor J Chapman said that she would go and talk to Mr Gardener and see what’s what.

 

The Mayor mentioned that a meeting had been held with Councillors Smith and Ingate with the Harbour Commissioners, which was a very good meeting. Councillor Ingate then briefed members on the meeting, including river safety. Councillor Smith added that it was a useful meeting and negotiations are progressing well on their new agreement. Councillor Steady then mentioned items he would like discussed with the Harbour Commissioners in the future, these items being: Cyndrey island, dredging, Jetty renewal etc.

 

  1. CLOSE OF MEETING:

 

There being no further business, the meeting closed at 8.52 p.m.

 

 

 

Chair ……………………

 

Date 20th October 2016