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Serving the Essex Coastal Town of Brightlingsea

Minutes 08.10.15 – Finance

Minutes 08.10.15 – Finance

BRIGHTLINGSEA TOWN COUNCIL

FINANCE COMMITTEE

Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea

on Thursday 8th October 2015 at 7.30 pm

 

Present:

Councillors

I Block (Chairman)

J Chapman (Vice Chairman)

D Dixon, J Russell, G Steady and K Yallop

 

Also in Attendance:

Tracey Pulford- Town Clerk/RFO

1 Member of the public

                            

F.195      APOLOGIES FOR ABSENCE: None received.

 

 

F.196      CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 13TH AUGUST 2015:

 

The Minutes were accepted as a true record of the meeting.

 

F.197DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

 

Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed.

 

F.198             BUDGETS UPDATE:

 

The Chairman briefed members that the Council needs to start its budget process for 2016/2017 and asked for MSR budgets etc. to be submitted in time for the next meeting.

 

       Recommendation: All budget requests are received in time for the next finance meeting.

 

F.199      UPDATE ON STANDING ORDERS AND FINANCIAL REGULATIONS:

 

The Chairman briefed members that at the last meeting it was agreed to include a new standing order for Social Media. After discussion it was agreed to ask Tendring District Council for the Statement Ian Davidson made recently, which included a statement on Social Media, and also to ask the EALC to see if they suggest any Social Media wording.

 

       Recommendation: Ask Tendring District Council for the Statement Ian Davidson made recently, which included a statement on Social Media, and also to ask the EALC to see if they suggest any Social Media wording.

 

 

F.200      SPECIAL EXPENSES 2016-2017:

 

Copy of the Special Expenses information from TDC has been circulated to all members. After discussion it was agreed that there was no change for 2016/2017.

 

Recommendation: There is no change in the Special Expenses Function for 2016/2017.

 

F.201      COMPLETION OF THE LIMITED ASSURANCE REVIEW FOR THE YEAR ENDED 31ST MARCH 2015:

 

Copy of Section 3 – External Auditor Certificate and Opinion 2014/15 had been circulated to all members. The Chairman briefed members that the External Auditor stated ‘in our opinion the information in the annual return is in accordance with proper practices and no matters have come to our attention giving cause for concern that relevant legislation and regulatory requirements have not been met.’

 

The Chairman also reported that Sections 1, 2 and 3 of the Annual Return have been displayed on the notice board for 14 days, which is a legal requirement.

 

Recommendation: The completed Annual Return was accepted.

 

F.202      TENDRING DISTRICT COUNCIL PARISH BUDGET 2016/2017 MEETING:

 

       The Chairman briefed members that he and the Town Clerk would be attending a budget meeting at Tendring District Council on the 18th November 2015.

 

F.203      DATES OF FUTURE MEETINGS:

 

Agreed future meetings would be held on 26th November at 8pm and 3rd December at 7.30pm. The proposed meeting to be held on the 5th November would be changed to another date.

 

Recommendation: Future meetings would be held on 26th November at 8pm and 3rd December at 7.30pm. The proposed meeting to be held on the 5th November would be changed to another date.

 

F.204      CLOSE OF MEETING:

 

There being no further business, the meeting closed at 7.52 pm.

 

 

 

Received by Council on: 15th October 2015       Approved by Committee on:

 

 

Signed        by Chairman                                    Signed by Chairman