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Serving the Essex Coastal Town of Brightlingsea

Minutes 07.01.16 – Finance

Minutes 07.01.16 – Finance

BRIGHTLINGSEA TOWN COUNCIL

FINANCE COMMITTEE

 

Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea

on Thursday 7th January 2016 at 7.30 pm

 

Present:

Councillors

I Block (Chairman)

J Chapman (Vice Chairman)

D Dixon, J Russell and K Yallop

 

Also in Attendance:

Tracey Pulford- Town Clerk/RFO

Councillors Barry, Howard, Judson and Smith


F.213   APOLOGIES FOR ABSENCE:
Councillor Steady.                                               

 

F.214   CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 12TH NOVEMBER 2015:

 

Councillor Barry stated that he was present at the meeting on the 12th November, and was not mentioned on the minutes. With this amendment, the Minutes were accepted as a true record of the meeting,

 

F.215   DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

 

Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed.

 

F.216               GRANT FUNDING – 4TH BRIGHTLINGSEA SCOUT GROUP:

 

Councillor Yallop declared an interest in this item.

 

The chairman briefed members that the 4th Brightlingsea Scout Group had asked for help with funding for its Classic Car Show and Fun Day. A copy of the accounts for the fun day had been received and circulated to all members. After discussion it was agreed that the 4th Brightlingsea Scout Group should apply for a discretionary grant, when these are available.

 

            Recommendation: The 4th Brightlingsea Scout Group should apply for a discretionary grant, when these are available.

 

F.217   2016/2017 BUDGET UPDATE:

 

A copy of the proposed budget was circulated to all members. The chairman briefed members that at the last meeting it was agreed to produce two budgets showing a 0% and 2% increase in the precept. A discussion took place. It was agreed that the MSR bid for Councillor Yallop would be reduced by £1,000.00 and the Improvements bid for the new works van would be reduced to £5,000.00 so a 2nd hand van could be purchased instead. Councillor Barry also mentioned that the Anzac budget could be less than £10,000 and Councillor V Chapman stated that as the supplier is no longer able to supply the brown bollards, there will be savings made on ordering the black ones.

 

            Recommendation: The above amendments will made to the budgets, and a request of a 2.2% increase on the precept will be taken to full council.

 

F.218   UPDATE OF STANDING ORDERS AND FINANCIAL REGULATIONS:

 

A copy of the updated standing orders and financial regulations had been circulated to all members. After discussion it was proposed by Councillor J Chapman that the three new councillors have the opportunity to make any comments, within the next 7 days, and these will be incorporated into the documents for approval at the full council meeting on the 21st January. Seconded by Councillor Russell. Agreed.

 

Recommendation: The three new councillors have the opportunity to make any comments on the documents, within the next 7 days, and these will be incorporated into the documents for approval at the full council meeting on the 21st January.

F.219   NEW AUDIT REGIME 2017/2018:

 

            A copy of the New Audit Regime Factsheet had been circulated to all members. After discussion it agreed that the Council does NOT opt out of the Sector Led Body Audit procurement, this meaning that the council will automatically be included in the current arrangement for the next five years.

Recommendation: The Council does NOT opt out of the Sector Led Body Audit procurement.

 

F.220   S106 MONIES:

 

The chairman read out an e-mail from Councillor Steady concerning S106 monies. The Town Clerk informed the meeting that at the finance meeting held on the 6th November 2014 £33,000 was allocated toward the Bayard Recreation Ground Extension, £10,000 allocated to the Churchyard Extension and £24,000 allocated to the Western Promenade. A discussion took place. It was then agreed that Councillors Block, Barry, Steady and J Chapman would arrange a meeting to discuss this further, and to clarify the current situation.

 

            Recommendation: Councillors Block, Barry, Steady and J Chapman would arrange a meeting to discuss S106 monies and to clarify the current situation.

 

F.212   CLOSE OF MEETING:

 

There being no further business, the meeting closed at 8.13 pm.

 

Received by Council on: 21st January 2016                Approved by Committee on:

 

Signed  by Chairman                                                   Signed by Chairman