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Serving the Essex Coastal Town of Brightlingsea

Annual General Meeting – 15.06.16

Annual General Meeting – 15.06.16

BRIGHTLINGSEA TOWN COUNCIL

 

Minutes of the Annual General Meeting held at

The Parish Hall, Victoria Place, Brightlingsea on:

Wednesday 15th June 2016 7.30 p.m.

 

Present:

Councillors

K Yallop (Mayor)

I Block (Deputy Mayor)

M Barry, J Chapman, V Chapman, D Dixon,

J Howard (7.33pm onwards) M Judson, J Russell,

B Smith and G Steady

 

In attendance:

 

Tracey Pulford –Town Clerk

County Councillor Alan Goggin

7 Members of the public.

 

 

 

  1. APOLOGIES FOR ABSENCE: Councillor Ingate.

 

  1. TO APPROVE THE MINUTES OF THE MEETING HELD ON 19TH MAY 2016 AND CONFIRM AS A CORRECT RECORD:

 

The Minutes were accepted as a true record.

 

  1. MAYORS ANNOUNCEMENTS:

 

Copy of the Mayor’s Announcements is annexed to the Minutes.

 

  1. QUESTIONS UNDER SO9(2):

 

None received.

 

  1. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

 

The Mayor reminded Members to declare interests when necessary.

 

  1. COUNTY COUNCILLOR GOGGIN:

 

County Councillor reported on the following:-

 

  • Attended Sure Start meeting on Child-minders Day at the YMCA
  • Held a Clinic at the Library, unfortunately no one turned up
  • June 2nd attended the Recycling Centre at Rochford.
  • Yesterday received a survey from Essex County Council, copy circulated to all Councillors.
  • Resurfacing of some roads and pavements has taken place.
  • Attended meeting re Devolution.
  • Recycling consultation has now gone to the Minister of State along with all the responses, surveys. It is hoped that there will be an answer within 2 months. After that there will be a further consultation.
  • Police and Crime Commissioner is holding a meeting in Brightlingsea on Tuesday 21st June.
  • Local Highways Panel meeting is in fact tomorrow 16th June at 5pm at Weeley.

 

County Councillor Goggin then went through the Survey which Essex County Council had carried out on the automatic traffic count on the B1029 Brightlingsea Road. He stated that he will be arranging a meeting with Councillor Dixon in the near future to run through this survey, and any Councillor or the Clerk can also attend.

 

A discussion then took place on the visit to the Recycling Centre at Rochford.

 

  1. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON 2ND JUNE AND CONFIRM THE RECOMMENDAITONS THEREIN:

 

Councillor Steady proposed that the Minutes were accepted as a true record, and the following recommendations were agreed:

 

  • The Risk Assessment for 2015/2016 is signed off at the Council Meeting on the 15th June 2016.
  • The Year End Accounts for 2015/2016 are signed off at the Council Meeting on the 15th June 2016.
  • Section 1 of the Annual Return is completed as follows:- questions 1-8 yes, question 9 n/a.
  • The figures in Section 2 of the Annual Return are agreed.
  • Members allowances remain at £300.00 for Members and £500.00 for the Mayor.
  • A copy of a proposed form ‘Councillor Contact and coordinator / Member with Special Responsibility Plan’ will be completed for all schemes/money bids.
  • The Town Councils Grants process would be reviewed.
  • The Indoor Bowls Club would be written to advising that the Council is reviewing all its budgets due to the economic climate.
  • If the Model Boat Club has a repairing lease/licence, they would pay for the repairs to be carried out on the building, if it is not a repairing lease/licence, the Town Council would arrange and pay for the work to be completed.
  • The NJC Pay Awards for 2016-2017 and 2017-2018 have been agreed and this years scales are to be back dated to 1st April 2016.
  • The Staff Committee be requested to carry out a salary review and come back with recommendations.
  • The Financial Regulations would be amended to include the new amendments and accepted.
  • The Council would ascertain the status of the Sailing Clubs car/boat park.
  • The revised Management License for the Hard would be circulated to all members for their comment.
  • The report produced by Tendring District Council was circulated to all members, and any comments were to be received by Wednesday 8th June – latest.
  • There would be an on-going review of the budgets and the Council would ask for an up-to-date financial statement from the Anzac organising committee.

Councillor Steady mentioned the Boat Show and that the committee had asked if the Council would help with a Fire Work Display on the Saturday 23rd July. It was suggested that the remaining amount of the Anzac Budget be vired to be used for the fireworks.

 

Seconded by Councillor J Chapman.

 

  1. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

 

Due to the year end and start of the financial year, it has not been possible to prepare the end of May 2016 Statement. This will be presented at the next Council Meeting.

 

Councillor V Chapman then proposed the following cheques which were drawn as follows:

General Account – Cheques No 706450 – 706484 the sum of £11,923.86

Seconded by Councillor Barry. Agreed.

 

 

042      TO RECEIVE QUESTIONS FROM THE PUBLIC:

 

These questions are annexed to the Minutes.

 

  1. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 9TH JUNE 2016 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

 

Councillor Dixon proposed that the recommendations in the Minutes of 9th June 2016 be agreed by Council, together with the planning decisions from TDC. Seconded by Councillor V Chapman. Agreed.

 

  1. TO RECEIVE A PRESENTATION FROM THE BRIGHTLINGSEA HARBOUR COMMISSIONERS:

 

The Mayor advised the meeting that unfortunately the Harbour Commissioners were unable to attend this meeting, so this item will be postponed until the July meeting.

 

  1. TO RECEIVE REPORTS SUBMITTED FROM COUNCILLORS CONTACT COORDINATOR’S

 

Councillor Yallop – Had a meeting with Mike Carran of TDC, and proposed that Tendring District Council puts on the Tourism Show as Visit Essex have stopped holding this event. Have just heard that they are going ahead with this idea.

 

Councillor V Chapman informed members that the gates at the Lakeside Caravan Park had been opened by the Environment Agency.

 

Councillor Russell – Following on from the change in responsibilities, the Regatta Committee have asked if the Town Council could again pay for the insurance for the Boat Show, as in previous years. This amount had not been included in the ‘MSR’ bids. It was agreed that this invoice would be paid, and it would be a ‘one-off’.

 

Councillor Barry gave thanks from the Council to its fellow Councillors and the Museum Curator, Margaret Stone for the forthcoming Anzac and Carnival Celebrations. He stated that a lot of work had been put in to make this weekend a tremendous success. It was agreed that a letter would be sent to Margaret.

 

Councillor Steady suggested that on the Western promenade a Boules/Pétanque area could be installed, possibly in the Millenium Gardens. Councillor V Chapman said that this would need some thought.

 

Councillor Block gave an update on the swimming pool. He stated that on Friday 10th June the Tendring District Councillors met with Cabinet to discuss the situation. They eventually agreed that Brightlingsea Town Council carries out the repairs, and Tendring District Council will run the pool this year. They would then look at the Town Council buying the pool for £1.00. Councillor Steady mentioned that Fusion Lifestyles run many facilities all around the Country, and that the Town Council should enter into discussions with them about the pool. Tendring District Council are looking at all their facilities at the moment, and the pool was definitely due for closure. Councillor J Chapman mentioned that the Cabinet meting had been moved to the Princess Theatre, as they expected a lot of public to attend. Only one Brightlingsea resident turned up. Councillor Yallop stated that people have to ‘use it or lose it’, and this needs to advertised. She also asked if anyone had any ideas on the future of the pool, to let the Council know. Councillor Smith stated that the Town Council would need another year before purchasing the pool, and suggested that the best time would be 1st October 2017. He suggested that in any negotiations with Tendring District Council the Town Council gets a year and a half before any commitment is made. Councillor Barry agreed with this time scale. He stated that there could be some trade-off with the rents from the beach huts etc, and suggested that this is pursued. He mentioned that everything takes time, the Big Society Grant from TDC takes at least 6 months. The Council needs to have an alterative, an overall picture, different ways of funding. – October 2017 is the best way forward. Much discussion ensued.

 

Councillor Block then proposed that Brightlingsea Town Council carried out the repair work, to the specification provided by Tendring District Council, Tendring District Council will run the pool at their cost for this season, Brightlingsea Town Council will continue negotiations with Tendring District Council as to its future.   Seconded by Councillor J Chapman. Agreed.

 

  1. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

 

Councillor J Chapman – There is a Police meeting being held at the Parish Hall on Thursday 14th July at 7pm.

 

Councillor V Chapman – The next meeting of TDALC is Wednesday 20th July wht the Chair and Chief Executive of Essex Association of Local Councils will be in attendance. If any member wishes to attend they would be more than welcome.

 

  1. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

 

Nothing further to add.

 

  1. TO RECEIVE THE TOWN CLERK’S REPORT:

 

3.1 – Agreed Councillor V Chapman would attend the Countrywide Superfast Essex Parish Engagement Event re Broadband on Wednesday 13th July.

3.2 – Agreed that the Lions Club can erect a Marquee on Tuesday 2nd August on the hard standing by the Cart in Victoria Place.

3.3 – Agreed if the 12th August is still available the Italian market can visit, also suggest Late Night Shopping on 2nd December 2016.

 

  • – The Mayor read out the e-mail received from Alan Timms, Paralegal of Essex Legal

Services of Essex County Council as follows:-

 

“Following upon the meeting on Thursday with your Council’s Mayor and two councillors I have now written to Mr Humm as promised.

 

You will note the view of the Council that it has found no evidence to support the existence of a highway of any particular category at The Hard.

 

In connection with your earlier questions, such a highway if it had been found to exist would have been maintainable  by the highway authority only if it was a public  road predating 1835, a road built dedicated and adopted since that date, or a public right of way which existed before 1949.

 

The fact that the land over which the highway being alleged is in the ownership of the Town Council is not challenged.  The Town Council’s involvement would then have been to maintain a public right of way or highway  passing over their land if it was not maintainable by the highway authority.  You should be aware that  a public right of way  even  if maintainable by the highway authority can also be maintained by a parish council.”

 

A discussion took place.

 

  1. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
  • Property Update

 

  1. PROPERTY UPDATE:

 

Harbour Trials with Geoblocks – An e-mail from William Coulet of Exo Environmental had been circulated to all members. After discussion it was agreed that the Town Council would support this trial, and look forward to receiving the trail start date.

 

Brightlingsea Sailing Club – A copy of the letter from Fenn Wright had been circulated to all members. After discussion it was agreed that subject to the legality of the action being checked, the Council sells to the Sailing Club at market value.

 

Colne Smack Preservation Society Lease – Copy of an e-mail from the Councils Solicitors was read out, stating that the CSPS Solicitor had rejected the proposed updated lease. A discussion took place. It was then agreed that the Clerk would contact the Secretary of the CSPS to discuss further.

 

Brightlingsea Leisure Village – A copy of an e-mail from Lee Pearce to Guy Thompson was read out to all members. After discussion it was agreed that the additional covenant was not necessary and the completion of the deed of variation would be completed immediately.

 

  1. CLOSE OF MEETING:

There being no further business, the meeting closed at 9.24 p.m.

 

 

 

Chair ……………………

 

Date 21st July 2016